eBay profit tracker & accounting software
ProfitClerk brings in every eBay order, every fee eBay charged and what your stock cost — then works out your real profit, keeps your books and prepares your tax figures, ready for your accountant.
Try everything for 15 days for $5.00. One payment, no renewal.
Why sellers switch
eBay’s fees, ads, labels and refunds are spread across a dozen reports. Here is what changes when they all land in one ledger.
Final value fees, ad fees and labels hide in different eBay reports, so your profit is a guess.
Every fee comes from eBay’s Finances API and lands on the order it belongs to.
Job lots and restocks at different prices make the cost of each item hard to pin down.
FIFO or average cost on every sale, with job lots split across their items.
Receipts, mileage and payouts end up in a shoebox until the deadline.
Expenses, mileage and a tax-ready profit and loss build up while you sell.
What you get
From the moment an order lands to the day you file your tax return, every number comes from the same ledger.
Orders sync every 15 minutes with every fee from eBay’s Finances API — final value fees, per-order fees, Promoted Listings, postage labels and refunds — on the order they belong to.
Track stock by SKU with FIFO or average cost. Split a job lot across its items, see which sources earn the most, and catch stock that isn’t selling.
A real profit and loss for any month, quarter or tax year, with expenses, receipts and a mileage log at official rates.
Your figures on your country’s forms, a running estimate of tax to set aside, VAT and GST threshold warnings, and deadline reminders.
One tidy summary per eBay payout posted to Xero, QuickBooks or FreeAgent, on your own accounts and tax rates — plus exports your accountant can open.
Owner, manager and viewer roles, two-step sign-in, and an iOS and Android app that tells you about every sale, refund and payout.
Profit per order
No more estimating fees with a calculator. ProfitClerk itemises each sale exactly as eBay charged it and sets it against the stock it used.
How it works
Sign in with eBay and grant read-only access. Two years of orders, fees and refunds import in the background.
Enter items as you buy them, split a job lot in one go, or import a spreadsheet of costs.
Profit on every order, a full profit and loss, tax figures and a summary per payout in your accounting software.
Bookkeeping & tax
Every cost on its own line, for any month, quarter or tax year.
Tax years, rates and registration thresholds for 20 countries. Highlighted countries get their tax forms filled in.
Mobile app
Your eBay profit in your pocket. Get a notification the moment something sells, check today’s numbers, and log expenses and mileage on the go.
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Security
ProfitClerk can never list, reprice, ship, refund or message buyers. It only reads orders, finances and listings.
eBay and accounting tokens are stored encrypted. Disconnect any time from Settings.
Authenticator codes and recovery codes, plus an email when a new device signs in.
Give managers and viewers only what they need, and see every sign-in to your workspace.
sell.fulfillment.readonlysell.financesWho it’s for
Flipping car boot, charity shop and clearance finds? See which buys actually pay, and keep the taxman happy without a spreadsheet.
Thousands of orders a month, Promoted Listings and several suppliers — with a profit and loss that is right to the penny.
Several eBay accounts in one workspace, with managers who run the day to day and viewers who can only look.
Viewer access to a client’s workspace, a summary per payout in Xero or QuickBooks, and CSV, DATEV and FEC exports.
Pricing
Try it with a one-off pass, then pick a plan by how many eBay accounts you run. Every feature is in every plan, and the monthly and yearly plans also import your last two years.
Try everything on one eBay account for 15 days. One payment, no renewal.
$5.00 once
15 days · one payment, never renews
For a seller with one eBay account.
$14.99 /month
Billed monthly
$149.00 /year
$12.42 a month, billed yearly · Save 17%
For a seller running two eBay accounts.
$20.00 /month
Billed monthly
$199.00 /year
$16.58 a month, billed yearly · Save 17%
For a business with up to four eBay accounts and a team.
$34.99 /month
Billed monthly
$349.00 /year
$29.08 a month, billed yearly · Save 17%
For bigger businesses we set up a plan around how many eBay accounts, orders and team members you have.
| Plan limits | Try | Solo | Multi | Business |
|---|---|---|---|---|
| Orders a month | 500 | 1,500 | 4,000 | 10,000 |
| Items in stock | 250 | 1,000 | 2,500 | Unlimited |
| Team members | 1 | 2 | 3 | 5 |
| eBay accounts | 1 | 1 | 2 | 4 |
| Each extra eBay account | — | $5.00/month | $5.00/month | $5.00/month |
| Two-year history import | — | Included | Included | Included |
| Price | $5.00 once | $14.99/month | $20.00/month | $34.99/month |
| Yearly price | — | $149.00 | $199.00 | $349.00 |
| Support | — | Email support | Email support | Priority support |
| Every feature |
Prices are per workspace. Change or cancel your plan from Billing at any time.
FAQ
For every order it takes the sale and postage, subtracts every fee eBay charged — final value, per-order, Promoted Listings, postage labels and refunds — and the cost of the stock it used, by FIFO or average cost. Packaging, returns, expenses and mileage come off in your profit and loss.
Exact. They come from eBay’s Finances API, the same ledger eBay pays you from, with the real amounts and dates — not from a fee calculator or rate card.
Yes. ProfitClerk asks eBay for read-only access to orders and finances. It can never list, reprice, ship, refund or message buyers, and tokens are stored encrypted.
Yes. Choose first in, first out or a running average. Each sale takes the cost of the units it used, and you can switch method later.
Yes. Enter a job lot once with its total price and ProfitClerk splits the cost across the items — by expected resale value, per unit or by hand — and tracks where each item came from.
It lays your figures out on your country’s forms — for example Self Assessment and Making Tax Digital in the UK or Schedule C in the US — estimates what to set aside and reminds you of deadlines. You or your accountant still file.
Xero, QuickBooks and FreeAgent: one summary per eBay payout, on your own accounts and tax rates. You can also export CSV, DATEV and FEC files.
Yes, for iOS and Android. It shows your profit and orders, logs expenses and mileage, and notifies you of each sale, refund and payout.
Yes. Higher plans include several eBay accounts in one workspace, and you can filter every report by account.
Yes. A one-off pass gives you every feature for a short time, for a single small payment that never renews. When you are ready, pick a monthly or yearly plan from Billing.
Connect eBay in a minute and see your last 90 days straight away. Import two years whenever you like.
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